The purpose of this Tip Sheet is to provide Title I, Part D State coordinators with suggestions for questions and requested documentation to include when developing monitoring protocols for their Title I, Part D subgrantees.
Monitoring and Compliance
Monitoring Part D programs for compliance assists administrators at all levels in ensuring that students who are neglected, delinquent, or at-risk (N or D) receive a fair, equal, and significant opportunity to obtain a high-quality education. This section provides information related to both the Federal monitoring conducted by the U.S. Department of Education, as well as resources for State Education Agencies in relation to subgrantee monitoring.
Monitoring for Title I, Part D
The Office of Formula Grants - Office of Elementary and Secondary Education (OESE) within the U.S. Department of Education (ED) monitors a State education agency's (SEA's) administration of the Title I, Part D (Part D), program, along with other Title I programs. During these reviews, OSHS examines the State's Part D program against a set of consistent, program-specific criteria, or "indicators," that focus on three areas: (1) standards, assessment, and accountability; (2) instructional support; and (3) fiduciary.
Title I, Part D (Part D)-funded programs are monitored to ensure compliance with applicable State and Federal laws, including the Elementary and Secondary Education Act (ESEA), as amended in 2015. Monitoring reviews occur at three levels:
- The U.S. Department of Education (ED) monitors State education agencies (SEAs) that receive funds (Federal monitoring);
- SEAs monitor their State agency (SA) and local educational agency (LEA) subgrantees (subgrantee monitoring); and
- SA and LEA subgrantees monitor the facilities and programs to which they allocate funds (facility monitoring). By monitoring Part D programs for compliance, administrators at all levels can ensure that students who are neglected, etc.
By monitoring Part D programs for compliance, administrators at all levels can ensure that students who are neglected, delinquent, or at-risk (N or D) receive a fair, equal, and significant opportunity to obtain a high-quality education. Monitoring also provides a mechanism for collecting information about State and local needs, so that administrators can target assistance and other resources more effectively.
Featured Resources for Federal Monitoring
Designed for new State Title I, Part D coordinators, this handbook provides an overview of the program, the students it serves, coordinator roles and responsibilities, commonly raised questions and concerns, and additional recommendations by State Title I, Part D coordinators and NDTAC staff. The training module is designed to follow the content structure of the 2022 State Coordinator's Handbook and offers knowledge check questions to help guide your understanding of primary program elements and requirements.
Designed to help Part D administrators prepare for a Federal monitoring review, this guide includes practical tips to meet compliance requirements for the program.
Subgrantee Monitoring
Similar to the U.S. Department of Education (ED), State education agencies (SEAs) are required to monitor State agency (SA) and local education agency (LEA) subgrantees' implementation of Title I, Part D (Part D)-funded programs, per the Federal statute and regulations. SEAs must implement a monitoring process that involves conducting reviews on a set schedule and developing related monitoring protocols and tools. In turn, SAs and LEAs are responsible for monitoring the facilities and programs to which they allocate funds.
Subgrantee Monitoring Resources
The purpose of this Tip Sheet is to provide Title I, Part D State coordinators with suggestions for questions and requested documentation to include when developing monitoring protocols for their Title I, Part D subgrantees.
Designed to help Part D administrators prepare for a Federal monitoring review, this guide includes practical tips to meet compliance requirements for the program.
This brief is designed to help State Coordinators, grantees involved in data collection or analyses, and personnel involved in the design of funded programs learn how to access, assess, and use their program data to achieve the outcomes that they have set for youth within their State or locality.
This tip sheet examines ways to embed a “youth- and staff-centered” framework in the subgrantee monitoring process and provides questions and approaches that State coordinators can integrate into their information-gathering processes during monitoring visits.
Related Resources
