Monitoring and Compliance

Computers on a desk

Monitoring Part D programs for compliance assists administrators at all levels in ensuring that students who are neglected, delinquent, or at-risk (N or D) receive a fair, equal, and significant opportunity to obtain a high-quality education.  This section provides information related to both the Federal monitoring conducted by the U.S. Department of Education, as well as resources for State Education Agencies in relation to subgrantee monitoring.

Introduction
Federal Monitoring
Subgrantee Monitoring
Related Resources

Monitoring for Title I, Part D

Title I, Part D (Part D)-funded programs are monitored to ensure compliance with applicable State and Federal laws, including the Elementary and Secondary Education Act (ESEA), as amended in 2015. Monitoring reviews occur at three levels:

  • The U.S. Department of Education (ED) monitors State education agencies (SEAs) that receive funds (Federal monitoring);
  • SEAs monitor their State agency (SA) and local educational agency (LEA) subgrantees (subgrantee monitoring); and
  • SA and LEA subgrantees monitor the facilities and programs to which they allocate funds (facility monitoring). By monitoring Part D programs for compliance, administrators at all levels can ensure that students who are neglected, etc.

By monitoring Part D programs for compliance, administrators at all levels can ensure that students who are neglected, delinquent, or at-risk (N or D) receive a fair, equal, and significant opportunity to obtain a high-quality education. Monitoring also provides a mechanism for collecting information about State and local needs, so that administrators can target assistance and other resources more effectively.

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Federal Monitoring

The Office of Safe and Healthy Students (OSHS) within the U.S. Department of Education (ED) monitors a State education agency's (SEA's) administration of the Title I, Part D (Part D), program, along with other Title I programs. During these reviews, OSHS examines the State's Part D program against a set of consistent, program-specific criteria, or "indicators," that focus on three areas: (1) standards, assessment, and accountability; (2) instructional support; and (3) fiduciary.

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Subgrantee Monitoring

Similar to the U.S. Department of Education (ED), State education agencies (SEAs) are required to monitor State agency (SA) and local education agency (LEA) subgrantees' implementation of Title I, Part D (Part D)-funded programs, per the Federal statute and regulations. SEAs must implement a monitoring process that involves conducting reviews on a set schedule and developing related monitoring protocols and tools. In turn, SAs and LEAs are responsible for monitoring the facilities and programs to which they allocate funds.

Subgrantee Monitoring Resources

This brief is designed to help State Coordinators, grantees involved in data collection or analyses, and personnel involved in the design of funded programs learn how to access, assess, and use their program data to achieve the outcomes that they have set for youth within their State or locality.
This tip sheet examines ways to embed a “youth- and staff-centered” framework in the subgrantee monitoring process and provides questions and approaches that State coordinators can integrate into their information-gathering processes during monitoring visits. Download (PDF | Word) ...
Greta Colombi, Technical Assistance Liaison, NDTAC This session focused on the basics of offsite monitoring and introduced some innovative tools and technologies (e.g., remote document sharing, blogs, wikis) that can be used to improve compliance and program quality. Presentation ...
Presenters Joe Hiznay, Program Consultant for the Pennsylvania Department of Education; Dr. John Stewart, Superintendent of Education at the Alabama Department of Youth Services; and Maggie Rivers, Federal Programs Director, Alabama Department of Education presented on the process they go through in...

 

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